Art & Wind Festival Activity Vendor Application

2024 Art & Wind Festival Activity Application

Sunday, May 26 and Monday, May 27  11am – 6pm

San Ramon Art and Wind Festival Eligibility Rules and Regulations

 

  1. The Art and Wind Festival is a rain or shine event! There will be no refunds due to inclement weather.
  2. The City of San Ramon does not guarantee vendor sales.
  3. Vendors, their staff, employees, and agents must comply with all vendor policies, fire codes, laws, ordinances, and regulations pertinent to health, fire prevention and public safety. Failure to comply may result in expulsion from the event without a refund.
  4. A limited number of vendors in any category will be accepted to the festival. Decisions are at the sole discretion of the City and based on, but not limited to: the best interest of the festival, history, level of investment, payment, and date of paperwork received. The Festival reserves the right to admit duplicate businesses based on the Festival needs and size. Exclusivity may be extended at the Festival’s discretion.
  5. Vendor agrees to allow the City of San Ramon to take photos of the booth and product during the event for no additional compensation. Photos taken may be used in City of San Ramon promotions.
  6. All Vendors, except for food/beverage vendors are required to supply their own tent or canopy, tables, and chairs. Booths will be supplied for food/beverage vendors only.
  7. Booth locations are not guaranteed and are made at the discretion of festival management.
  8. Vendors are responsible for delivery; handling, erection and removal of his/her own displays and equipment.
  9. All displays, merchandise, equipment and staff must be contained within the assigned booth space. No amplified music, walkway solicitation or “barking” is allowed. Staff/Personnel must remain INSIDE the assigned booth.
  10. Walking the grounds to sell merchandise or hand out information/product is strictly prohibited.
  11. Electricity is not provided. Use of a generator requires pre-approval.  A generator use form must be completed and submitted with application. 
  12. No helium tanks will be allowed at the festival. You may decorate with balloons; however, the helium tank must be removed from the festival grounds.
  13. The City of San Ramon will provide general overnight festival security on Sunday night. The City of San Ramon is not responsible for lost, stolen, or damaged goods.
  14. Vendor must obtain written permission from the City prior to using the City of San Ramon logo or any logo from the City of San Ramon website in connection with their business.
  15. Booth space must be occupied as assigned, and be open and staffed during all regular festival hours: 11:00am to 6:00pm, Sunday and Monday.
  16. Vendor may not sublet or apportion their booth space.
  17. All booths must be under the direct supervision of an adult, age 18 or over.
  18. All Vendors are required to provide a certificate of insurance naming the City of San Ramon as additional insured. Comprehensive general liability (using Insurance Services Office form CG 00 01 or equivalent) with a minimum coverage of one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000) in the aggregate, or combined single limit in the amount of two million dollars ($2,000,000) per occurrence, for bodily or personal injury to, illness of, or death of persons, and damage to property.
  19. Activity Vendors must provide an interactive experience, display or activity that is creative, non-competitive, appropriate for families and enhances the festival theme. Sales are allowed. Vendor must collect all required federal, state and local taxes. Examples include children’s interactive services, sand art, face painting, temporary tattoos/henna art, sailing or flying lesson demonstrations, photo booths.
  20. Commercial Business Information Vendors include for profit businesses selling tangible, retail services or products which are not homemade. Booths are informational only. NO SALES are allowed. Vendors may display or demonstrate their products(s) and services, generate leads and distribute marketing materials.
  21. Non Profit/Government Agency Information Vendors includes organizations with current Federal Non-profit status. NO SALES or solicitation of donations are allowed. Vendors may display or demonstrate their products(s) and services and distribute marketing materials that are pre-approved. No food or beverages may be distributed except for complimentary candy.
  22. Food/Beverage Vendors eligibility is based on the following:  

Application Deadline: 
March 29, 2024

Required certificate of insurance MUST accompany application

 

2024 Art & Wind Festival Activity Vendor Application

Organization/Business Name:

Primary Contact:  

Federal Non-Profit ID (Required for Food/Beverage and Non-Profit Vendors):

Address:

City:   State:   Zip:

Business Telephone:   Cell Phone:

Email:  

Website:

Activity Vendor (see eligibility rules)            
Fee: $500 (per 10'x10' space only)

Will Products/Activities be sold?  Yes No

Product/Activity:   Price:   

Product/Activity:   Price:

Product/Activity:   Price:

Product/Activity:   Price:

Product/Activity:   Price:

Product/Activity:   Price:

Are you demonstrating or displaying anything? Please explain:

 

Application fee and certificate of insurance are due along with this completed form

Make check payable to: City of San Ramon
Return check, application, and certificate of insurance to: San Ramon Art & Wind Festival, 12501 Alcosta Blvd., San Ramon, CA 94583.

To pay by credit card contact Kathy Schiller at kschiller@sanramon.ca.gov for instructions. Payment IN FULL is due at the time of application. No installment payments. For vendor or festival application information, please call (925) 973-3277

Allow two weeks for application review and notification of acceptance. Once the application has been accepted, fees are non-refundable

I, the undersigned, in consideration of participation in the San Ramon Art and Wind Festival, agree to defend, indemnify, release and hold harmless the City of San Ramon and its employees from any and all liability for damages, both actual compensatory and consequential, including but not limited to damages for personal injury, including death, as well as for damages to property, which may arise out of participating in this event. I have read the attached eligibility rules and regulations and I agree to comply with the conditions set forth.

I am paying by check:         I wish to pay with a credit card:

Organization Name:

Signature:   Date:



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